A/V and Hotel Requirements
This document outlines the A/V support that Tod Maffin will need in order to present at your event.
The information here is critically important.
Tod will meet the A/V technician 30 minutes prior to the start of the daypart that includes Tod’s presentation (or by previous arrangement) during a time when attendees are not present in the room. Please ensure a technician is available at this time to coordinate the below items.
A/V Requirements (see below for Hotel Requirements)
Electrical
- Tod requires access to standard 110v power at his position on the podium to power his notebook computer.
Podium and Lectern
- Tod speaks from a lectern, but also moves around the podium and into the audience frequently. For this reason, the podium (i.e., stage/riser) should be free of any objects (chairs, tables, etc.) which might impede Tod’s ability to move around and off/on the stage.
Projector
- Tod presents with his notebook computer in front of him. You must provide a VGA cable long enough to reach between Tod’s computer on the lectern and the projector. Further, the VGA cable supplied must be fitted with a Mini DisplayPort to VGA Adapter (details).
Audio
- Some of Tod’s presentations include audio (check with Tod to see if that’s the case with the presentation you’ve booked), so a direct feed to the room’s sound system is needed. A “stereo mini” plug connected to the sound system or mixing board must be provided at the lectern for this. If possible, please provide a Line Out feed of the final mix for Tod Maffin’s personal recording and/or a video crew.
Microphone
- You will need to provide a wireless lavaliere or wireless over-the-ear headset-style microphone only (no hand-held or lectern-mounted mics). Ensure a new spare battery is available within Tod’s reach before the presentation begins.
General Information
Computer
- Tod will bring his own notebook computer. It is a MacBook Pro 17″ and works with all contemporary projectors. You must have a Mini DisplayPort-to-VGA adapter available to ensure his notebook will connect to your VGA projector cable.
Recording/Photography
- You are welcome to have video cameras projecting Tod’s image on large screens, but the presentation may not be recorded in either audio or video form at any time or for any purpose. Short clips may be recorded by the media. Contact the agency prior to the event if you have questions about this.
- Still photography without flash is permitted at any time.
Promotional Photographs
- High-resolution photographs for promotional purposes (including delegate kits) can be downloaded at http://todmaffin.com/about/photos . You may use these photos in any conference material (print or electronic).
Copies of Slides
- Owing to rights issues, Tod is unable to provide a copy of his presentation slides. At your advance request, Tod can provide a special password-protected web site for your attendees, including brief notes, related resources and articles. This site can be branded with your conference look-and-feel.
Hotel Requirements
- King-sized or Queen-sized bed preferred. Twin/single only if the only option.
- Hotel should have in-room dining until at least 10 p.m. and an iron/ironing board.
- Please tell hotel to remove all alcohol from mini-bar. Non-alcoholic drinks and snacks should stay.
- Prefer high-floor room, close to elevator.
Questions?
Call Tod directly at any time at +1.604.618.2861 or contact Tod.
